Southern NH Health System - Administrative Assistant I - Security - Full Time

Location: Nashua, NH (on-site)

Who We Are

Southern New Hampshire Health has been a cornerstone of the region since 1893, delivering high-quality, compassionate care close to home. Anchored by Southern New Hampshire Medical Center—a 188-bed, DNV-accredited hospital in downtown Nashua with a Level III-N trauma center, Level II Special Care Nursery, and Magnet® designation for nursing excellence—we offer a full spectrum of services from primary care to advanced diagnostics and specialized treatments. Our medical staff includes over 500 providers from Foundation Medical Partners, and local practices. Foundation Medical Partners, our multi-specialty group, spans 70+ practices across southern New Hampshire and northern Massachusetts, providing coordinated, patient-centered care to thousands each year.

About the Job

Title: Administrative Assistant
Department: Security and Emergency Management
Reports To: Executive Director, Security and Emergency Management

The Administrative Assistant provides essential support to the Security Department, Emergency Management, and EMS Coordinator to ensure optimal department operations. This role involves complex secretarial and administrative duties requiring comprehensive knowledge of departmental functions and systems. The position demands independent thinking, initiative, and collaborative teamwork.

What You’ll Do

• Perform administrative tasks to support Security, Emergency Management, and EMS, including: Typing and editing policies, letters, reports, and meeting minutes. Preparing meeting materials (graphs, spreadsheets, presentations). Creating communication materials (brochures, newsletters, intranet content). Processing purchase orders and maintaining records. Scheduling meetings and managing calendars.

• Answer calls, record messages, and respond to inquiries professionally.

• Oversee Kronos timekeeping accuracy.

• Assist with budgeting and supply ordering.

• Maintain and operate access control software (ID badges, door access).

• Administer parking policy database and contested ticket resolution.

• Coordinate EMS continuing education courses and events.

• Manage inventory and office supplies for Security and Emergency Management.

• Prepare reports, memos, and presentations.

• Perform other duties as assigned.

Who You Are / Requirements

• Education: High School Diploma or equivalent (Associate’s degree in business administration preferred).

• Experience: Minimum 2 years as an administrative assistant. Proficiency with Windows 365 suite (Word, Excel, Outlook, PowerPoint, Publisher), OneDrive, Teams, and Workday. Preferred: Experience with card access systems and ID badging.

• Knowledge: Basic understanding of medical terminology.

• Skills: Excellent verbal and written communication. Attention to detail and timely task completion. Strong customer service skills (preferred).

• Abilities: Ability to manage and prioritize multiple tasks effectively.

Why You’ll Love Us

• Health, dental, prescription, and vision coverage for full-time & part-time employees

• Short-term, long-term disability, life & pet insurance

• Tuition & certification reimbursement (up to $4,000/year)

• Nursing Student Loan Paydown Program

• 403(b) Retirement savings plans with company matching

• Continuous earned time accrual

• & So much more!

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, disability status, veteran status, or any other characteristic protected by law.

Southern New Hampshire Health is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, disability status, veteran status, or any other characteristic protected by law.